SUMMARY

As a conclusion, from the three topic above, I concude that Human Resources Information System (HRIS) is important in human resources area. It is because it will facilitate the employee,manager, and also organization to manage the system such as payroll, personal data and others. Furthermore, an effective HRIS will provides information on just about anything the organization needs to analyze about employees and applicants.

Today, we can see that technology help a lot to organization in order to facilitates them. If the organization do not use this technology as well, they will be left behind and hard to them to enter the global market.

         From my opinion, HRIS system will give more benefits to entire organization because it faster the information process, have a greater information accuracy and also improved planning and program development. Through e-recruitment, the organization can cut their cost and time and the recruitment process will more faster.

REFLECTIVE 3 : HUMAN RESOURCE RECRUITING AND STAFFING

From the recent class, Dr.Roya had taught about the new topic which is E-recruitment System. When we talk about recruiting and staffing, it is all about the resourcing process of an organization. Many big and small organizations are using Internet as a source of recruitment. I think this system can give the high job vacancies and easily the process regarding the recruitment process and the admin can update faster the requirement that needed by company and company can shortlisted the submission of the form.

After understood the main concept of recruiting and staffing, Dr. Roya continued with e-recruitment system. From my understanding of this topic, e-recruitment is the process of recruiting and hiring by using technology tools. More accurately, it is a system for employers to advertise their job opening or vacancy and for candidates to submit their online job application through internet. Nowadays, the growth of internet means that a significant amount of recruitment is now carried out online.
    Moreover, E-recruitment is beneficial in terms of cost and time effectiveness. From what I expected before, the organization could save the cost by advertising the job opening via company’s website instead of publishing advertisement on newspaper. Besides, online recruitment helps the organizations to weed out the unqualified candidates in an automated way. The recruitment process are more faster as expected.

Other than that, I had learnt new term today psychological contract fulfillment. By referring to Dr. Roya, it is a verbal mutual agreement between an employee and employer about each other’s commitment to the organization. It is one of the benefits because it could increase the satisfaction between both parties.

Of course, e-recruitment has own disadvantages as well. It is using technological approaches and if any problems happen on the system will cause the information loss. For example, if the system attacked by virus or spyware, the database will be corrupted and lead to missing.

In addition, Dr. Roya has mentioned about content management. It is about the ways of managing contents on website such as how to arrange the template or put the content properly. It failed to do so, the contents will be unclear and it will create problems for users.

     At the end of class, I had learnt so many new terms that I have never heard before and maybe I will often use it after this. I felt satisfied because I can gain more knowledge about e-recruitment.


References :

• Mc Leod, Jr & Raymond (2003). Management Information Systems 8th Edition .Prentice Hall.

REFLECTIVE 2 : WEB BASED EMPLOYEE SELF SERVICE

What I learnt about Web Based Employee Self Services it  is a medium for employee and managers to get the information, conduct a transactions, and it is a shortcut process that previously need multiple steps, paperwork, the involvement from HR staffers, and also all the delays such processes are heir to. There are several types of self-service applications: Interactive Voice Response, Internet and intranet. Besides that, this interactive technology facilitates employees to change their own address, contact details and next of kin. Some applications enable employees to change their bank account details and provide details of pay slips, both current and historical. So, this self-service gives a great impact to the organization.

Furthermore, with the changes of technology, I feel proud that this application can help manager and employees to do their job without feel burden. It is because just use this application; the employee can know what they want to know such as payroll detail. These are becoming more common because of technology gets cheaper and easier to use. Most of the IT companies use this application to their employees. Moreover, there are most commonly planned for employee through ESS are such as HR communications, benefits services, personnel data updates,  and last but not least job postings. Besides that, the implemented self-service applications for the manager are personnel changes, salary actions and job requisitions.

A company can provide access to employee self service in two ways, via intranet or Intranet. With a corporate intranet, employees access the self service features from computers connected to a computer network within the company. If a company chooses to open access via the Internet, employees can access self service from anywhere in the world by using a computer, a browser and a phone line connection to the Internet.

On the other hand, benefits are still same whether employees access self service via a corporate intranet or the Internet. In terms of cost savings, the primary gain is in reduced costs for delivering human resource and payroll services to employees. When employees have access to self service, they are able to answer many questions independently, thus lowering the number of phone calls to the HR and payroll departments.

At the end of the class, I feel that ESS are important because it easier for employees to employees and managers get the information such as in UTM, there are also ESS like Aimsweb and Elearning.

Aimsweb.utm

elearning.utm

References :

 ·        Reilly P. A. & Williams T. (2003). How to Get Best Value from HR. Gower Publishing, Ltd.

REFLECTIVE 1 : INFORMATION SYSTEM FOR COMPETITIVE ADVANTAGE

Nowadays, technology always keeps changing year by year.  All the gadgets always are improved gradually. In the recent class, Dr. Roya stated that information system in human resources can give improvement on organization. Besides, it provides competitive advantage for the companies. With the advent of advanced technology, most organizations want “something” that can give them great benefits to compete with other organizations. However, the use of this technology should fit with the organization’s strategy.  Otherwise, the organization may be the ‘destroyed’ such as bankruptcy and high turnover.

On the other hand, IT plays a major role in reengineering most business processes. It can substantially increase process efficiencies, improves communication inside or outside organization, and also facilitates collaboration.

So, from what I understand about competitive strategic is it about advantage that a firm has over its competitors, allowing it to generate greater sales or margins or retain more customers than its competition. There are five ways to gain competitive advantage such as cost leadership, differentiation strategy, innovation strategy, growth strategy, and alliance strategy.

    Through cost leadership, a company can gain advantage if it can sell more units at a lower price while providing quality and maintaining or increasing its profit margin. As we know, all the customers like to pay a little as possible. So, one way to increase market share is to lower the prices by reduce the costs. Then, differentiation means that company must focus on what they need to improve. They just need to differentiate a firm’s products from its competitors’.

Furthermore, organization also must create a new and unique product or services. Through this innovation strategy, many organizations and individual needs give an organization a great competitive advantage for example eBay. Other than that, with the advent of growth strategy, it allows an organization to enter the global market. Through this strategy, the product or services can be diversifying. For the last strategy is alliance strategy. Companies can the competitive advantage by combining services to enable customers to use the same technology for purchases from different companies. For example, airlines company with hotel and car rental firms to offer travel and lodging packages.

In a nutshell, from what I get after the class finished, the organization must have their systematic and advance strategies to compete with other organization.

References :

• Oz. E (2008). Management Information Systems. Cengage Learning

INTRODUCTION

First of all, let me introduce myself.  My name is Muhammad Syafiq Bin Ezanee, and now I’m a student from Faculty of Management and Human Resource Development at Universiti Teknologi Malaysia (UTM). Currently I’m studying undergraduate level in Science Human Resources Development. This semester I have taken HRIS subject which stands for Human Resources Information System and requires me to make my own blog.

From what I understand, Human Resources Information System is a software or application that help, and guide employees and managers to facilitates them to manage their task such as about the payroll or storing personal data. Moreover, Human Resources Information System (HRIS) defines a systems and processes at he intersection between HRM and IT. All the electronic tools are used to access HR-related function such as recruitment and selection, training and development, wages and salary administration and others.